Field Notes: How Can This AI Notetaker Become Your Digital Chief of Staff?

Most teams struggle to capture what happens in meetings, let alone use that information to drive work forward. In this AI Field Note, Matthew Mayer of Fellow AI explains how the company is moving beyond the basic AI notetaker toward a unified knowledge engine that captures decisions, integrates with existing tools, and makes any meeting instantly searchable.

Quick Summary

Matthew Mayer, Account Executive at Fellow AI, describes how the platform goes beyond traditional AI notetakers by automatically capturing meetings, summarizing discussions, identifying action items, and syncing them directly into tools like Jira, Asana, Salesforce, and HubSpot.

The breakthrough comes from 'Ask Fellow AI', a feature that enables teams to access every past meeting in one place and query it like a shared memory. Users can generate sales stories, draft follow ups, or build project plans simply by asking the AI.

The result is a shift from passive meeting notes to an intelligence layer that helps teams retrieve context and accelerate their work.

Building a Team Knowledge Engine

Recorded at the SaaS North conference, this Ask AI Field Note highlights how Fellow AI is focused around a familiar challenge, namely that it’s hard to participate fully in a meeting while also taking notes, tracking decisions, and capturing action items.

The platform acts as an AI notetaker that joins calls, documents what was said, identifies tasks, and routes them into the systems teams already rely on so accountability is clear.

"Essentially, what we're creating is a digital Chief of Staff for your business.” - Matthew Mayer, Account Exec, Fellow AI

But Mayer explains that capturing notes is only the starting point.

The long-term value is keeping every meeting in a single place where teams can access the information they need without searching across documents or transcripts.

With that shared memory in place, the AI becomes a practical partner. Sales professionals can ask it to write a story from a previous call. Project teams can ask it to build a follow up plan after a client conversation. Instead of starting from a blank page, they start from the full history of their work.

The Future Beyond AI Notetakers

Fellow.AI illustrates a broader shift in the future of work. AI isn’t just recording conversation, it’s becoming the bridge between discussions and execution.

With accurate notes, accountable action items, and a shared memory that’s searchable through natural language, teams gain leverage without changing their workflows.

The result is a knowledge engine that supports momentum, preserves context, and turns every meeting into fuel for the next piece of work.

Explore more Ask AI Field Notes on our blog or YouTube channel.

About Ask AI

Since 2017, Ask AI has operated as an independent nonprofit helping people spot the opportunities and navigate the challenges associated with the increased adoption of artificial intelligence at work. Our volunteers produce a podcast, short videos, free resources, and open research.

We provide a trusted, balanced perspective on this transformative technology that is reshaping the future of work and redefining professions and industries worldwide.

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